By-Laws

Section 1. Chief Executive Officer
The President shall be the Chief Executive Officer of the ASSOCIATION and shall serve without pay. He/She shall preside over all meetings of the Board of Directors and the Annual Conference. He/She shall be an Ex-Officio member of all committees with the right to attend and be heard at all committee meetings but without the right to vote. He/She shall be expected to attend committee meetings whenever possible. He/She shall appoint members to perform such duties as he/she deems appropriate and necessary for the conduct of business by the ASSOCIATION. He/She shall appoint a Vice President as Chairman of each standing committee, but not the committee members themselves. He/She shall have general management of the business of the ASSOCIATION and shall see that all orders and resolutions of the Board of Directors are carried into effect. He/She shall execute all contracts that may be authorized and signed by the President and four (4) or more of the Board of Directors. He/She shall have the power to call Special Meetings of the Board of Directors, between regular quarterly meetings, whenever he/she deems it appropriate or necessary or upon application by at least three (3) members of the Board of Directors. He/She shall report to the Board of Directors at each regular quarterly meeting all activities and/or official business conducted by him/her in the name of the ASSOCIATION since the last regular quarterly meeting and a summary of this report shall be kept in the minutes of the meeting. He/She shall convey to his/her successor all unfinished business of the ASSOCIATION and assist as requested in the transition. He/She shall maintain oversight over all the other officers and committees. Together with the Secretary, he/she shall sign a true copy of all minutes or other official documents and shall require an annual audit of the financial records of the ASSOCIATION. He/She shall have published and distributed to the ACTIVE Membership a copy of the year end financial statement. Should the office of the President be declared vacant, the following is the order of succession: Immediate Past President, Vice President (Membership and Public Relations Committee), Vice President (Legal and Legislative Committee), Vice President (Ethics and By-Laws Committee), Vice President (Program and Education Committee), Treasurer then Secretary.

Section 2. Vice Presidents:
There shall be four (4) Vice Presidents elected by the membership and they shall serve without pay. The Vice Presidents shall assist the President in the performance of his/her duties and shall perform any and all duties delegated to them by the President. Each STANDING COMMITTEE shall have a Vice President as its Chairman, and each Vice President shall appoint the members of his/her committee(s). From among the Vice Presidents, the President shall appoint one of them as ADMINISTRATIVE VICE PRESIDENT. In addition to all other duties of a Vice President, the Administrative Vice President shall serve as President in the absence of the President when requested by the President or the Board of Directors.

Section 3. Secretary:
The Secretary shall serve without pay, and keep a complete and accurate account of all meetings of the Board of Directors and the Annual Conference. The Secretary shall maintain permanent files containing minutes, correspondence, Treasurer's Reports, Membership Applications and other official documents of the ASSOCIATION. He/She shall transfer these permanent files to his/her successor in a timely manner. He/She shall receive and respond to all communications regarding the ASSOCIATION. He/She shall maintain the official membership roster including names, addresses and telephone numbers and shall issue membership applications, cards, or certificates. He/She shall be the custodian of the official set of Constitution and By-Laws of this ASSOCIATION and shall make any changes, corrections, or amendments as they are adopted.

Section 4. Treasurer:
The Treasurer shall serve without pay and be custodian of all funds of the ASSOCIATION. The funds of this ASSOCIATION shall be deposited to a financial institution insured by the Federal Deposit Insurance Corporation using the ASSOCIATION name and any address convenient to the Treasurer. He/She shall keep books and records of the ASSOCIATION to show the receipt of all income/revenue and the expenditure of all funds. He/She shall prepare a detailed written financial statement and present it to the Board of Directors at least quarterly, or as requested by the Board of Directors. He/She shall submit an Annual Financial Statement to the Board of Directors immediately prior to the Annual Conference and shall assist in the Annual Audit. There shall be an audit just prior to the Annual Conference. He/She shall pay all ordinary and necessary bills and obligations of the ASSOCIATION, and any expenditures authorized by the Board of Directors. The President may spend up to $300.00 without any prior approval by submitting a receipt to the Treasurer. He/She shall promptly turn over to his successor all funds, books, records, and any official documents of the ASSOCIATION in his/her possession, and shall assist in any transitions. The books and records of the ASSOCIATION shall be open to inspection by any ACTIVE MEMBER in good standing at any reasonable time and place. He/She shall perform any other duties as requested by the President or Board of Directors.

ARTICLE II

Committees

There shall be the following Standing Committees:

Section 1. Legal And Legislative Committee:
This Committee shall examine, study, and make recommendations for action concerning the laws, rules, regulations, or other official positions of the PRIVATE PROTECTIVE SERVICES BOARD, its Administrator, or the General Assembly of North Carolina, as well as any proposed changes to any laws, rules, regulations, or official position that might affect the members of this ASSOCIATION.

Section 2. Membership And Public Relations Committee:
This Committee shall be responsible for promoting and encouraging membership in this ASSOCIATION. Together with the Secretary, this Committee will maintain records of membership for use in identifying prospective eligible members. This Committee shall be responsible for improving public relations wherever possible and advising the President in public relations matters.

Section 3. Budget And Finance Commlttee:
The Treasurer will be a member of this committee. This Committee shall be responsible for preparing an annual budget for the ASSOCIATION and having it presented at the Annual Conference. This Committee will provide direction and oversight to the Treasurer. This Committee shall advise the Board of Directors as to any financial matter, and attempt to anticipate any unusual needs or expenditures.

Section 4. Ethics And By-Laws Committee:
This Committee shall serve as an Investigative Committee in the event of any dispute over eligibility; or in the event of an allegation against any member for a violation of the Code of Ethics. This Committee shall make timely recommendations to the Board of Directors. This Committee shall be responsible for a continuing study for the Constitution and By-Laws of the ASSOCIATION and shall formulate and recommend necessary changes that are desirable. This Committee shall be the determining body in matters involving the interpretation of the By-Laws and their determination as to the interpretations of the By-Laws shall be final.

Section 5. Program And Education Committee:
This Committee shall promote professionalism by preparing and promoting opportunities for professional continuing education. This Committee will assist the President and the Board of Directors in preparing for all meetings and shall provide input for the agenda. This Committee is responsible for providing for logistical arrangements for the four (4) quarterly Board of Directors meetings and the Annual Conference.

Section 6. Political Action Committee:
The Political Action Committee (PAC) will be maintained under the duties of the Vice President Legal & Legislative with the Vice President serving as the chairman. Two additional members will be appointed by the PAC chairman and approved by the NCAPI Board of Directors. This committee will be responsible for receiving contributions from members or other individuals. They will make contributions to candidates deemed worthy by the PAC and approved by the NCAPI Board of Directors. They are to make recommendations to the NCAPI Board of Directors regarding retaining legal counsel or lobbyist(s) to represent the NCAPI. They are required to act in accordance with all applicable rules and regulations governing Political Action Committees.

ARTICLE III

Procedures

Section 1. Roberts Rules of Order shall govern the conduct of all meetings except as otherwise provided in the By-Laws.

Section 2. The order of business at the Annual Conference shall be as follows:

1. Call to Order by President and Welcome; Introduction of any guests
2. Appointment of Sergeant of Arms and any Special Committees
3. Designation of time and place for election of officers
4. Presidential Address, State of the Association
5. Secretary and Treasurer Reports
6. Administrative Vice President's Report
7. Legal & Legislative Committee Report
8. Membership & Public Relations Committee Report
9. Budget &Finance Committee Report
10. Ethics & By-Laws Committee Report
11. Program & Education Committee Report
12. Nominations & ElectionsCommittee Reports
13. Other Committee Reports
14. Unfinished Business
15. NewBusiness
16. Nomination and Election of Officers in January
17. Adjournment
18. Installation of Officers in January
19. New President's Address in January